Quick guide for New Landlords renting out a residential property in the UK 24th Nov 2024

Step-by-Step Guide for New Landlords Renting Out a Residential Property in the UK

Renting out a residential property can be a rewarding investment, but it’s important to understand the legal and practical steps involved. Here’s a comprehensive step-by-step guide for new landlords in the UK.

Step 1: Ensure You Have the Right to Rent

Before renting out your property, you must ensure that you are legally entitled to do so. This includes:

• Ownership: You must be the legal owner of the property, whether through purchase or lease.
• Mortgage Terms: If you have a mortgage on the property, check that your mortgage agreement allows you to rent it out. You may need to inform your lender and apply for consent to let.
• Leasehold Considerations: If you own a leasehold property, check that the terms of the lease allow you to rent it out.

Step 2: Make the Property Safe and Habitable

You are required to ensure the property meets basic safety and habitability standards before renting it out. Key requirements include:

• Gas Safety: Ensure that all gas appliances are safe and annually checked by a Gas Safe registered engineer. You must provide tenants with a copy of the gas safety certificate.
• Electrical Safety: Ensure the electrical system is safe. This includes fixed wiring, sockets, and light fittings. A qualified electrician should carry out an electrical inspection at least every five years.
• Fire Safety: Install smoke alarms on every floor of the property. If the property has a solid fuel burning appliance (like a wood-burning stove), a carbon monoxide detector must also be installed. Furnishings should meet fire safety standards.
• Energy Performance Certificate (EPC): The property must have an EPC with a minimum rating of “E” (or higher) to be legally rented out.
• Legionella Risk Assessment: You are advised to carry out a risk assessment for legionella bacteria, although this is not a legal requirement for all properties.

Step 3: Set a Rental Price

You will need to decide on a competitive and fair rent for your property. Consider factors such as:

• Location: Research the local rental market to find out what similar properties in your area are renting for.
• Property Size and Condition: The condition and amenities of the property can affect the rental price.
• Demand: The level of demand in the area for rental properties will influence how much rent you can charge.

You can use online property portals (e.g., Zoopla, Rightmove) or consult local letting agents for rental price advice.

Step 4: Prepare the Property

Make sure the property is in a suitable condition for tenants:

• Clean the property thoroughly and ensure that appliances and fixtures are working.
• Freshly paint and decorate: This is especially important if the property is a little dated. Neutral tones are typically more appealing to a wide range of tenants.
• Address any repairs: Fix any issues such as broken windows, leaks, or faulty plumbing.
• Furnish (if applicable): Decide whether you will rent the property furnished or unfurnished. If you choose to furnish, ensure the items meet the required fire safety standards.

Step 5: Draft a Tenancy Agreement

A written tenancy agreement is essential. It protects both you and the tenant and ensures you are clear about expectations. The agreement should cover:

• Start and end date of the tenancy.
• Rent details: The amount, payment method, and due date.
• Deposit: The amount of the security deposit and the conditions under which it can be withheld.
• Responsibilities: Clarify your responsibilities (e.g., repairs and maintenance) and the tenant’s (e.g., paying rent on time, keeping the property clean).
• Notice period: Terms for ending the tenancy and the required notice period.

The agreement should be signed by both parties.

A standard agreement for an assured shorthold tenancy (AST)

Step 6: Protect the Tenant’s Deposit

By law, you must protect any deposit paid by the tenant within 30 days of receiving it. There are three government-approved tenancy deposit schemes (TDP) in England and Wales:

• Deposit Protection Service (DPS)
• MyDeposits
• Tenancy Deposit Scheme (TDS)

Each scheme offers different features, but they all guarantee the return of the deposit at the end of the tenancy if there are no disputes. Make sure you issue the tenant with a prescribed information document, which includes details of the deposit protection scheme.

Step 7: Conduct Tenant Checks

It is important to carry out tenant referencing before agreeing to rent to someone. This includes:

• Credit checks: To assess the tenant’s financial stability and ability to pay rent.
• Landlord references: Contact previous landlords to confirm the tenant’s reliability.
• Right to Rent check: In England, landlords must check that tenants have the legal right to rent in the UK. This includes checking passports or other documents showing their immigration status.

Step 8: Signing the Tenancy Agreement and Collecting the First Rent

Once all checks are complete and the tenant has agreed to rent the property, both parties should sign the tenancy agreement. At this stage, you should:

• Collect the first month’s rent and deposit (this must be placed in a government-backed deposit scheme).
• Provide the tenant with a copy of the signed agreement and relevant documentation (e.g., gas safety certificate, EiCR, EPC, Prescribed Information and Right to Rent documents).

Step 9: Move-In Day and Inventory

On the day the tenant moves in:

• Conduct a property inventory: Document the condition of the property and any items that are included (furniture, fixtures, etc.). Take photos or video footage for your records. You can employ an external company to do one professionally for you if you are unsure on how to do this.
• Provide keys: Give the tenant all necessary keys and access information.
• Welcome pack: Offer any instructions for appliances or utilities and provide your contact details for emergencies.

Step 10: Ongoing Management and Maintenance

As a landlord, you have ongoing responsibilities:

• Repairs and maintenance: You must keep the property in a good state of repair and attend to any necessary repairs in a timely manner.
• Rent collection: Ensure you collect rent on time, and if problems arise, discuss them with your tenant early.
• Regular inspections: Periodically inspect the property ( I advise at least twice a year) to ensure it is being cared for and remains safe. Always provide at least 24 hours notice before entering.

Step 11: End of Tenancy and Return of Deposit

When the tenancy ends, you must:

• Inspect the property: Check if there are any damages beyond normal wear and tear.
• Return the deposit: If the tenant has met all conditions, return the deposit in full. If there are damages, provide an itemised list of deductions.
• Notify utility providers: Inform utility companies (gas, electricity, water) and council tax authorities that the tenant has moved out.
• Arrange for new tenants: If you are continuing to rent the property, begin marketing it for new tenants.

Step 12: Stay Updated with Legal Requirements

The laws surrounding rental properties in the UK change regularly. As a landlord, it’s important to keep up with:

• Changes in housing legislation (e.g, rent controls, tenant rights).
• Updates to the Energy Efficiency Standards and building regulations.
• Tax changes related to rental income and property sales.

Consider joining a landlord association for advice and updates.

Conclusion

Renting out a property in the UK can be a profitable venture, but it requires careful preparation, ongoing management, and adherence to legal requirements.

By following this step-by-step guide, new landlords can ensure they are compliant and set up for success.

If you have any questions regarding anything mentioned above, Im always happy to help

Thanks for reading

Sandie